# Helios Renewables AG — Q1 2026 Board of Directors Meeting

**Date:** 18 March 2026, 09:00–13:00 CET
**Location:** Helios HQ, Munich (Hybrid — Zoom link in calendar invite)
**Chair:** Dr. Ingrid Vossen (Independent Chair)
**Secretary:** Marc Lefèvre (Company Secretary)

> *All names, figures, and entities in this pack are fictional. The pack is shipped as part of the AI Boardroom tutorial under `apps/docs/public/static/ai-boardroom/`.*

## 1. Roll-call and quorum (09:00 — 09:05)

Required quorum: 5 of 8 directors. Apologies received from Director K. Almeida (travelling).

## 2. Approval of Q4 2025 minutes (09:05 — 09:10)

Minutes circulated 12 March 2026. No comments received; for approval.

## 3. CEO report — Q1 2026 in review (09:10 — 09:35)

Speaker: Tomás Berger, CEO. Paper: `02-ceo-letter.md`.

## 4. Financial review — Q1 2026 results (09:35 — 10:10)

Speaker: Anja Klüver, CFO. Paper: `03-cfo-q1-financials.md`. Auditor note: PWC partner Sigrun Olsen available for clarification on R&D-tax-credit reclassification.

## 5. Strategic plan update — pivot to grid-scale storage (10:10 — 10:50)

Speaker: Rohit Bansal, CSO. Paper: `04-strategic-plan-update.md`.

*Coffee break 10:50 — 11:05*

## 6. Proposed acquisition of Solarcraft GmbH (11:05 — 11:50)

Speaker: Tomás Berger, CEO with M. Lefèvre. Paper: `05-acquisition-proposal.md`. **For decision.** Resolution `R-2026-Q1-03` (see `08-resolution-pack.md`).

## 7. Risk register update — supply-chain concentration (11:50 — 12:15)

Speaker: Élise Moreau, CRO. Paper: `06-risk-register-update.md`.

## 8. Compliance and audit (12:15 — 12:35)

Speaker: Yuki Sato, Head of Compliance. Paper: `07-compliance-audit-report.md`. Annual GDPR data-processing-record review (required item).

## 9. Resolutions for vote (12:35 — 12:55)

See `08-resolution-pack.md`. Three resolutions: dividend, Solarcraft acquisition, auditor reappointment.

## 10. AOB and close (12:55 — 13:00)

Chair to announce next meeting: 17 June 2026.

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## Pre-read deadline

All directors are expected to complete the AI-generated SMART preread and the six specialist analyses by **17 March 2026, 17:00 CET** so that discussion time is reserved for decisions, not document recap.